10 Best Choir Management Software (Pricing & Features)

If you're a choir director drowning in spreadsheets and chasing late membership dues, you didn't sign up for this. You signed up to make music.

Yet here you are: juggling email threads, tracking attendance on paper, and wondering if anyone got that rehearsal schedule you sent three times.

Modern choir management software can give you back hours every week to focus on what matters: creating beautiful music and building community.

In this guide:

• How to choose software for your choir's specific needs
• The 10 best platforms (with honest pricing and real user reviews)
• What choir directors are actually saying about these tools
• A simple rollout plan that won't disrupt rehearsals

Quick Stats:

• 54 million Americans sing in choirs (17% of the population)
• Market projected to grow from $150M (2024) to $300M by 2033
• 60% of workers say automation could save 6+ hours weekly

How to Choose the Right Choir Management Software

The tool perfect for a 200-member community chorus will be overkill for a 15-member church choir. Answer these questions first:

What Size Is Your Choir?

Small choirs (under 30): Simple, affordable platforms. Focus on member directories, basic communication, and payment processing.

Medium choirs (30-100): Automation becomes essential. Look for automated renewals, attendance tracking, and centralized music libraries. Explore membership tools for arts communities.

Large choirs (100+): Enterprise features like advanced reporting, multiple admin seats, and robust volunteer management.

What's Your Biggest Headache?

Match frustrations to features:

• Lost sheet music → Digital library & cloud storage
• Attendance chaos → Automated check-in
• Payment tracking → Automated billing & reminders
• Communication overload → Targeted messaging tools
• Scattered data → Centralized member database

Budget Smart

Typical pricing:

• Basic: $20-50/month (small groups)
• Mid-tier: $50-150/month (most community choirs)
• Advanced: $150-300+/month (large organizations)

Always use free trials and check if pricing scales with member count.

Check Integrations Early

Your software should integrate with:

• Email marketing (Mailchimp, Constant Contact)
• Payment processing (Stripe, PayPal, QuickBooks)
• Calendar tools (Google Calendar, iCal)
• Event management (Eventbrite)

One Reddit user noted their platform "lacks an API," forcing manual updates across multiple systems. Good integrations prevent this.

More engagement strategies for creative communities.

See how arts groups streamline operations with Join It's membership system.

Why Choirs Love Concert & Rehearsal Tools

Easier Roster & Seating Charts

Digital platforms let you manage 100+ members, assign seats by voice part, and share updates instantly. Real-time coordination means conductors always know who's singing soprano 2 tonight.

Automatic Attendance Tracking

Members mark their own attendance via app or web portal. Directors view everything online, making attendance policies smoother and eliminating follow-up work. See member check-in features that save time.

From Paper Chaos to Peace

As one organizer put it: "We used to track everything on index cards and spreadsheets. Now, it's all in one place, and so much easier."

Most choirs never go back after switching.

Market Snapshot & 2025+ Trends

The choir software market is growing fast: from $150M (2024) to $300M by 2033 (8.5% annually). North America leads with 40% market share.

Key 2025 trends:

Hybrid rehearsals: Post-pandemic adoption of video conferencing allows remote member participation.

Mobile-first: Members expect phone access. Outdated mobile apps become deal-breakers.

AI tools: Automatic practice tracks and smart scheduling are emerging.

Data analytics: Attendance and engagement tracking inform planning decisions.

Virtual performances: Live-streamed concerts create new revenue through online tickets.

Key Challenges (and Solutions)

Administrative overload: Directors juggle multiple spreadsheets and email lists. Centralized platforms eliminate duplicate data entry.

Communication chaos: "Living in a 'reply all' nightmare?" Built-in messaging lets you email specific sections or post to a member portal.

Leadership turnover: New officers inherit chaotic files, losing institutional knowledge. Software preserves data through transitions.

Top 10 Choir Management Software (Ranked for Real-World Use)

Now for what you came here for: the actual software options. We've ranked these based on features, pricing, user reviews, and real-world feedback from choir directors.

1. Join It: Membership & Event Hub for Choirs

Join It is a flexible membership management system used by 1,800+ organizations, including hobby clubs, nonprofits, and arts groups. While not choir-specific, it excels at automating renewals, payments, and communications, making it ideal for choirs that want simplicity without sacrificing power.

Best for: Small to medium choirs seeking an all-in-one membership platform with excellent support and modern integrations.

Key Features:

• Automated membership renewals and payment reminders
• Digital membership cards (Apple/Google Wallet)
• Group and family memberships
• Custom member database with unlimited fields
• Event management with RSVP tracking
• Email workflows and automated communications
• Integrations: Mailchimp, Eventbrite, Stripe, PayPal, QuickBooks

Pricing:

• Starter: $29/month ($26/month annually)
• Total: $99/month ($89/month annually)
• Extra: $199/month ($224/month annually)

Free Trial: 30 days

Why choirs choose it: Users appreciate the quick setup, clean dashboard, and responsive customer support. See how NewFilmmakers Los Angeles built a thriving creative community with Join It.

Start your free trial to explore Join It's membership tools.

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2. Choir Genius (Groupanizer)

Choir Genius (formerly Groupanizer) is purpose-built for choirs. It acts as a private social network where leaders update calendars, send emails, and share files, while members track learning progress and access sheet music.

Best for: Choirs wanting a choir-specific solution with built-in music library and riser chart features.

Key Features:

• Unlimited membership database
• Music library with sheet music and audio storage
• Customizable riser/seating chart
• Automated workflows and communications
• Document storage and calendars
• Attendance tracking
• Online store for merchandise and dues
• Basic public website included

Pricing:

• Conductor: $33/month ($22/month annually)
• Team: $66/month ($44/month annually)
• Executive: $132/month ($88/month annually)

Free Trial: Yes, duration not specified

Reality check: While Choir Genius has loyal users, some note it's built on older technology (Drupal 7) and could use modernization. The unique riser chart feature is a standout, though.

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3. ChoirMate: Mobile-First Choir App

ChoirMate is an all-in-one mobile app for choir directors and members, available on iOS and Android. It centralizes sheet music, audio files, schedules, and communication in a user-friendly interface.

Best for: Mobile-savvy choirs in Europe or those wanting unlimited member storage at a fixed monthly rate.

Key Features:

• Unlimited song storage and sheet music management
• Audio file management with practice tracks
• Calendar synchronization
• Practice lists and custom voice parts
• Group chat and communication tools
• Public website integration
• Private practice notes

Pricing (in Euros):

• Free: €0/month (up to 50 members)
• Standard: €20-€145.83/month (varies by member count, 2-300 members)
• Premium: €40-€291.67/month (double the Standard features)
• 17% discount on annual plans

Free Trial: 1 month on paid plans

4. Choir Concierge

Choir Concierge focuses on simplicity. It's designed for straightforward rehearsal planning, event scheduling, and attendance management, with a smartphone-friendly interface.

Best for: Choirs that want no-frills functionality at affordable annual pricing.

Key Features:

• Event management and scheduling
• Sheet music library
• Practice assignments
• Smartphone integration
• Simple communication tools
• Unmetered storage on all plans

Pricing (Annual only):

• Quartet: Free (up to 5 users)
• Small Choir: $113/year (up to 25 users)
• Medium Choir: $194/year (up to 50 users)
• Large Choir: $284/year (51+ users)

Free Trial: Yes, length not specified (20% first-year discount available)

5. Chorus Connection

Chorus Connection is purpose-built for community and youth choirs. It offers a central portal for music files, scheduling, dues collection, attendance tracking, and ticket sales.

Best for: Community choirs with complex volunteer management and fundraising needs.

Key Features:

• Member database and music/document storage
• Dues and ticket management
• Volunteer tracking
• Event calendar
• Email and text communications
• QuickBooks integration for payment processing

Pricing:

• Free: Up to 10 users (5GB storage, no payments/ticketing)
• 25 users: $50 setup + $30/month
• 50 users: $75 setup + $48/month
• 100 users: $150 setup + $96/month
• 300 users: $400 setup + $240/month
• 17% discount on annual billing

Free Trial: Free tier available (no time limit)

Recent Reviews from Real Users:

Review 1: Pros: "Reviews say it helps streamline administration and store all music and documents in one place, allowing more time for making music. Users find the interface intuitive and powerful enough for non-tech-savvy administrators." Cons: None noted in this specific review.

Review 2: Pros: "The platform is praised for consolidating choir operations." Cons: Complaints include confusing setup, missing features (no mass texting or polling), and tasks requiring navigation through multiple sections. Some users wish for more integrations and customization.

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6. ChurchTract

ChurchTrac is a church management platform that includes features useful for church choirs: membership tracking, messaging, giving, check-ins, and worship planning.

Best for: Church choirs that want integrated church management features beyond just choir operations.

Key Features:

• People management and member database
• Email and text messaging
• Website and church app
• Online giving and donation tracking
• Check-in and attendance tracking
• Groups, registrations, and volunteer scheduling
• Worship planning services
• Automations and human support

Pricing:

• 75 names: $9/month ($8/month annually)
• 125 names: $18/month ($16/month annually)
• 500 names: $54/month ($49/month annually)
• Unlimited names: $90/month ($81/month annually)

Free Trial: 30 days

Recent Reviews from Real Users:

Review 1: Pros: "Reviews praise the Church Connect app and attendance module, calling it intuitive and highlighting the ability to track attendance effectively." Cons: "Navigation could be improved, and easier bulk import of people would be helpful."

Review 2: Pros: "Others call it a 'Godsend,' emphasizing ease of use and exceptional customer service." Cons: "Limited accounting reports require exports to Excel for deeper analysis."

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7. Servant Keeper

Servant Keeper is a church management program with strong donor and contribution tracking, sold in three subscription tiers.

Best for: Churches prioritizing financial tracking, contribution statements, and donor management alongside choir operations.

Key Features:

• Member and family profiles
• Contribution statements and pledge tracking
• Attendance reports
• Child check-in
• Group texting (1,000 texts/month in Better tier)
• Website and church app
• Volunteer scheduling
• Event registration (Best tier)
• QuickBooks integration

Pricing:

• Good: $69.99/month ($769.89/year)
• Better: $129.99/month ($1,429.89/year)
• Best: $249.99/month ($2,749.89/year)
• Annual plans include one month free (~11% discount)

Free Trial: 30 days

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8. Shelby Systems

Shelby Systems offers church management software under the ShelbyNext brand, managing people, groups, contributions, and events with accounting integrations.

Best for: Churches already using Shelby accounting who want integrated membership management.

Key Features:

• People and family records
• Volunteer scheduling
• Online giving integration
• Mass communication tools
• Module-based system covering membership, contributions, and accounting
• Consolidated financial reporting

Pricing:

• Base: $35/month + ~$0.13 per person
• Example: 100 members = $47.70/month
• 200 members ≈ $60/month
• 500 members ≈ $100/month
• Contact for custom quotes

Free Trial: 30 days

Recent Reviews from Real Users:

Review 1: Pros: According to reviews, users find the platform reliable and enjoy dedicated support. Cons: None noted.

Review 2: Pros: "Good for churches already using Shelby accounting." Cons: Some complain it is "outdated and slow," with a non-intuitive interface and complicated setup.

User sentiment: Works well if you're already in the Shelby ecosystem. Otherwise, the dated interface and per-person pricing model may not compete with modern alternatives.

9. Groupanizer Essentials

Groupanizer Essentials is a simplified version of Choir Genius, tailored for general group management rather than choir-specific features.

Best for: Groups that need basic management tools without choir-specific functionality like riser charts.

Key Features:

• SSL-secured website
• Membership database
• File manager and email service
• Calendar and store module
• Higher tiers add: membership store, custom fields, assignable forms, attendance tracking, volunteer management, time-slot signups

Pricing:

• Basic: $30/month ($240/year)
• Standard: $60/month ($480/year)
• Premium: $120/month ($960/year)

Free Trial: 14 days

Recent Reviews from Real Users:

Review 1: Pros: Designed as a "private social network" emphasizing communication and member access. Cons: Limited public reviews available.

Review 2: Pros: "Provides essential group management features." Cons: A Reddit user criticized the Choir Genius platform for being "clunky and outdated," and since Essentials shares the same base company, users should test the free trial to assess interface quality.

Reality check: Essentially Choir Genius without the choir-specific bells and whistles. The 14-day trial is essential for evaluating fit.

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10. Chorilo

Chorilo is an all-in-one choir management platform launching in Europe, focusing on sheet music management, event planning, member management, and push notifications.

Best for: European choirs seeking modern design, AI-powered features, and a legally licensed sheet music shop.

Key Features:

• Digital sheet music management with annotations
• Calendar and attendance tracking
• Member role assignments
• Push notifications
• Practice session coordination
• Mobile apps (iOS/Android)
• AI-powered concert programming
• Integrated sheet music shop (legally licensed)
• Unlimited members and storage (fair-use policy)

Pricing:

• Monthly: €10/month
• Yearly: €100/year (saves 2 months)
• All core features included in both tiers

Free Trial: 60 days (no credit card required)

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What Real Users Say (Reddit, Forums, Reviews)

The Good

ChoirMate: One Reddit user shared how it "saved the day" for an impromptu performance: "Everything is right there - easy access to songs, play-along to sheet music."

Join It: Praised for responsive support. "We've always found a solution by reaching out to support."

Chorus Connection: Consolidates scattered files, though features could be more robust.

The Not-So-Good

Aging platforms: Choir Genius user gave it a "meh": "Starting to show its age, feeling clunky." Built on outdated Drupal 7.

Integration gaps: One reviewer complained modules aren't synced: "If a member quit, he's still expected to pay dues -these modules aren't fully integrated."

Missing features: Common complaints include no mass texting, no polling, limited APIs.

DIY approach: Some small choirs use Google Drive and spreadsheets: "That's enough... not seeing a niche for this."

GALA Choruses discussion: "Underwhelmed but very leery of switching—niche space with few options."

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Rolling Out Software Without Disrupting Rehearsals

Step 1: Audit workflow – List manual tasks eating the most time. Prioritize those features first.

Step 2: Start with a pilot – Test with your board, one section, or small ensemble before full rollout.

Step 3: Communicate clearly – Explain why, when, how, and where to get help. Send multiple reminders.

Step 4: Run parallel systems – Keep old and new systems running simultaneously for the first month.

Step 5: Provide ongoing support – Host brief "tech help" sessions before rehearsals. Assign tech-savvy member ambassadors.

See how hobby clubs handle transitions successfully.

More engagement strategies for communities.

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How We Picked These Platforms

We combined pricing research, feature analysis, user reviews (Capterra, G2, Reddit, Facebook groups), market trend reports, and hands-on testing. We prioritized transparent pricing, active communities, regular updates, strong support, and real testimonials.

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Less Admin, More Music

Here's the bottom line.

You became a choir director to create beautiful music and build community, not to spend your evenings updating spreadsheets and tracking down payments.

The right choir management software gives you back those hours. It automates the tedious stuff (renewals, attendance, payments, communications) so you can focus on what actually matters: rehearsals, performances, and the relationships that make your choir special.

The market is growing because more choir leaders are realizing what you're about to discover: technology can dramatically reduce administrative burden, freeing up time for better rehearsals and deeper community outreach.

Whether you choose Join It for its intuitive membership management, Choir Genius for choir-specific features, or ChoirMate for mobile-first design, the important thing is taking that first step away from chaos toward organized calm.

Ready to simplify your choir's membership and rehearsal management?

Request a demo to see how Join It streamlines operations for arts organizations.

Or jump right in with a 30-day free trial and experience the difference yourself.

Your future self (and your choir members) will thank you.

Sources

1. Chorus America. Chorus Impact Study: Singing for a Lifetime
2. Smithsonian Folklife. Choral Reckoning: Imperfect History of the United States
3. Verified Market Reports. Choir Management Software Market Insights
4. Verified Market Research. Choir Management Software Market Size & Forecast 2030
5. Choir Genius. Choir Operations in 2024: Adapting to a New World of Music
6. ChoralNet (ACDA). A Guide to Choir Management Software and Why Your Choir Needs It
7. Productions Magazine. Improve Organization with Choir Management Tools
8. Chorus Connection Blog. Signs That You Need Choir Management Software
9. Reddit r/Choir. Management Software Discussion
10. Reddit r/barbershop. Web/Communication Tools for Chapter
11. Reddit r/barbershop. Project: Build a Free Open-Source CMS
12. Capterra. Chorus Connection Reviews
13. Capterra. ChurchTrac Reviews
14. Capterra. Servant Keeper Reviews
15. B2B Reviews. ShelbyNext Membership Reviews
16. Facebook. GALA Choruses Member Discussion

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