Art Society Membership Software
Join It keeps your guild's members, dues and disciplines in one account the society owns, not in the membership chair's laptop. Artists join and renew online, update their own details, and appear in a directory that is current the moment they pay.
- One member list with medium and status on every record
- Dues collected online on a fixed date, reminders sent for you
- A live member directory instead of a stale PDF
Trusted by Art Societies and Arts Organizations worldwide
Three Problems That Drain Every Volunteer Board
The Member List is Wrong the Moment You Print It
Someone pays online today, someone else mails a check tomorrow, and the list you ran this morning is already wrong. Join It updates the record the moment a payment lands, so the list is right whenever you look, not just when you rebuild it.
Renewals Land on One Person Every January
A fixed renewal date is good for budgeting and brutal for the volunteer who chases it. Join It sends the reminders before and after the date, takes payment online and marks the record paid, so the chair sees who has renewed instead of asking.
The Directory Is a PDF Nobody Trusts
A members-only directory exported once a year is stale before it is shared. Join It gives members a searchable directory that shows only active members and the fields you choose, updated automatically as people join and lapse.
One Platform, Purpose-Built for Artist Societies
Join It replaces your scattered tools with a single platform your whole board can use, without a training manual.
Member Records
Every member, contact detail, membership type and payment history in one searchable database.
Dues and Payments
Collect annual dues online, or record the checks by hand. See who has renewed and who has not at a glance.
Automations
Renewal reminders, overdue notices and failed-payment alerts go out for you, on the schedule you set.
Member Portal
Members update their own details, pay and download their card without emailing the membership chair.
Communications
Send announcements and newsletters to your whole community or to specific groups, straight from your member list.
Member Directory
A searchable directory of active members with medium and website, public or members-only, updated as people join and lapse.
Every Member Record in One Searchable Place
Stop cross-checking the spreadsheet against the bank to find out who has renewed. Join It gives your board one searchable member database, with every record, medium, note and payment in one place that the whole board can reach, this year and next.
- Import your existing member list from a spreadsheet
- Custom fields for medium, discipline and portfolio link
- Full payment and communication history on every record
- Member numbers assigned automatically at sign-up
Collect Annual Dues Without One Volunteer Chasing Them
Set your dues once and let Join It do the collecting. Members get a payment link and a receipt, the record updates itself when they pay, and the chair sees who has renewed without cross-checking a list. Checks can still be recorded by hand.
- Online payments through Stripe, with automatic receipts
- Fixed renewal date so the whole guild renews together
- Reminders before and after the date, sent for you
- Student, regular and patron tiers, each with its own price
Let Members Keep Their Own Listing Current
Every member gets a portal where they update their own details, medium and website, and a listing in a searchable directory of active members. Members can also carry a digital card in Apple or Google Wallet to prove membership at shows.
- Searchable member directory, public or members-only
- Members update their own listing and contact details
- Digital member cards with live status and a scannable QR code
- Members-only registration for exhibitions and shows
Up and Running in an Afternoon
Import Your Member List
Upload your existing spreadsheet using the import template, with names and emails as the minimum. Our support team helps you map the rest and load it, so nobody is retyping the member list by hand.
Set Up Dues and Reminders Once
Create your membership types, set the fixed renewal date, connect Stripe, and choose how many reminders go out before and after it. From then on Join It collects, sends receipts and follows up for you.
Invite Members to Their Portal
Send one welcome email. Members can then see their status, pay, add their card to Apple or Google Wallet and update their own details, without emailing the membership chair.
Plug in the tools you already use.
Join It sits alongside your email, accounting and event tools â so
member records, payments and registrations stay in sync without a single manual export.
Member data
Mailchimp
Constant Contact
Klaviyo
Payment data
Stripe
QuickBooks
Xero
Everything else
Eventbrite
Webhooks
API
Membership Chairs Ask Us
What is membership software for art societies?
Membership software for art societies helps manage artists, members, dues, renewals, exhibitions, events, communications, and member records from one place.
Art societies often support a mix of practicing artists, students, patrons, volunteers, and supporters. Join It helps keep that community organized by connecting member records, membership types, payments, renewal dates, custom artist details, and event participation. This gives committee members a clearer view of who belongs, what they create, and how they engage with the society.
Can art societies collect artist-specific information during signup?
Yes. Art societies can collect custom information such as artistic discipline, medium, portfolio link, region, experience level, or exhibition interest during signup.
A standard contact form rarely captures what an art society needs to know. With custom fields, your society can collect details about a memberâs practice, preferred medium, studio location, volunteer interests, or eligibility for shows and workshops. That information stays on the member record, making it easier to plan exhibitions, segment communications, and understand the creative community you serve.
Can art society members update their own profiles?
Yes. Members can use the Member Portal to update their own profile, contact details, and other information your society chooses to collect.
Artist details often change: a member may update their website, move studios, change their email, or shift focus to a new medium. The Member Portal lets them keep those details current without emailing a volunteer admin for every edit. This helps art societies maintain cleaner records and makes directories, newsletters, and event invitations more accurate.
Can art societies manage workshops, exhibitions, and member events?
Yes. Join It can help art societies manage workshops, exhibition openings, artist talks, classes, member shows, and other community events.
Events and exhibitions are central to many art societies. Join It can help connect event registration and attendance back to each member record, so your team can see who participates and which programs drive engagement. If you use Eventbrite, member-only access or discounts can be connected to active membership, helping you offer clearer benefits to current members.
Can art societies add membership signup to an existing website?
Yes. Art societies can link to Join It signup pages from their website, and on the Total plan and above can embed purchase widgets directly into existing pages.
Your current website can remain the public home for exhibitions, artist calls, events, and society news while Join It powers the membership workflow behind the scenes. Simple portal links and checkout links are available on every plan, while embeddable purchase widgets are available on the Total plan and above. This lets visitors join without your team building a custom membership system.
Can art societies connect member data to email, surveys, or event tools?
Yes. Join It can connect art society membership data with tools for email marketing, events, surveys, payments, accounting, and automation.
Art societies often need to send newsletters, survey artists, promote workshops, and track payments. Join It can work with tools like Mailchimp, Eventbrite, SurveyMonkey, Stripe, and QuickBooks, with Zapier available on the Total plan and above. This helps your society keep membership data at the center while still using the specialist tools your volunteers or staff already know.
Ready to Hand Over a List That Works?
Start a free trial, import your member list and set up your first membership type. No credit card, no setup fee, and real people on support if you get stuck.
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