Cycling Club Membership Software
Whether you run a road club, a mountain bike society or a bike nonprofit, the job is the same: know who has joined, who has paid and who has signed the waiver. Join It puts all of it on one list your whole committee can see.
- One rider list for casual, competitive, junior and family riders
- Dues collected online, with cash and checks logged by hand
- Waiver acceptance captured at sign-up and kept on the record
Trusted by Cycling Clubs and Bike Nonprofits worldwide
Three Problems That Drain Every Volunteer Committee
One Spreadsheet Cannot Hold Every Kind of Rider
Casual riders, racers, juniors whose parents are not members, and families on one membership all end up in the same sheet with different rules. Join It gives each group its own membership type, on one list the committee shares.
Collecting Dues at the Ride Is Nobody's Idea of Volunteering
Cash at the trailhead, a PayPal link and a card reader at the race all have to be matched to names by hand. Join It sends the reminders, takes payment online and marks the record paid, and you can still log cash.
Nobody Can Say Who Has Signed the Waiver
Waivers pile up in a folder while riders show up at the track or the group ride, and the volunteer on duty cannot check them. Join It captures the waiver at sign-up, keeps it on the rider's record, and puts live status on a card any phone can scan.
One Platform, Purpose-Built for Cycling Clubs
Join It replaces your scattered tools with a single platform your whole committee can use, without a training manual.
Member Records
Every rider, emergency contact, riding level, waiver and payment history in one searchable database.
Dues and Payments
Collect annual dues online or record cash and checks by hand. See who has paid and who is overdue at a glance.
Automations
Renewal reminders, overdue notices and failed-payment alerts go out for you, on the schedule you set.
Rider Portal
Riders renew, update their own details and download their card without emailing the ride coordinator.
Communications
Send announcements and newsletters to your whole community or to specific groups, straight from your member list.
Rider Membership Types
Separate types for casual, competitive, junior and family riders, each with its own price, renewal date and sign-up questions.
Every Rider Record in One Searchable Place
Stop hunting through a spreadsheet and a folder of waivers to find out whether a rider is current. Join It gives your committee one searchable member database, with every record, waiver, note and payment in one place that any volunteer can reach.
- Import your existing rider list from a spreadsheet
- Custom fields for emergency contact, riding level and discipline
- Full payment and communication history on every rider
- Separate admin levels so ride leaders see only what they need
Collect Dues Once a Year Instead of Every Ride
Set your dues once and let Join It do the collecting. Riders get a payment link and a receipt, the record updates itself when they pay, and you see who is current and who is overdue without a spreadsheet. Cash and checks can still be recorded by hand.
- Online payments through Stripe, with automatic receipts
- Reminders before and after the renewal date, sent for you
- Family memberships with one payment and a record for each rider
- Cash and check payments recorded on the member record
Give Every Rider a Card That Proves They Are Covered
Every rider gets a digital card in Apple or Google Wallet showing live membership status, so a ride leader or track volunteer can check it with any phone camera before the ride rolls out. Behind it sits a portal where riders renew and update their own details.
- Apple Wallet and Google Wallet cards with a scannable QR code
- Card status updates automatically when a rider renews or lapses
- Each scan logged as a check-in on the rider's record
- Printable cards for riders without a smartphone
Up and Running in an Afternoon
Import Your Rider List
Upload your existing spreadsheet using the import template, with names and emails as the minimum. Our support team helps you map the rest and load it, so nobody is retyping the rider list by hand.
Set Up Dues, Waivers and Reminders Once
Create a membership type for each kind of rider, add the waiver to the sign-up form, connect Stripe, and choose when reminders go out. From then on Join It collects, sends receipts and follows up for you.
Invite Riders to Their Portal
Send one welcome email. Riders can then see their status, pay their dues, add their card to Apple or Google Wallet and update their own details, without emailing the ride coordinator.
Plug in the tools you already use.
Join It sits alongside your email, accounting and event tools — so
member records, payments and registrations stay in sync without a single manual export.
Member data
Mailchimp
Constant Contact
Klaviyo
Payment data
Stripe
QuickBooks
Xero
Everything else
Eventbrite
Webhooks
API
Ride Committees Ask Us
What is membership software for biking clubs?
Membership software for biking clubs helps manage riders, dues, renewals, ride participation, events, custom rider information, and member records.
Biking clubs often need more than a roster of names. They may manage casual riders, competitive members, volunteers, ride leaders, family memberships, safety information, and event participation. Join It helps keep those details connected to each member record, making it easier to understand who is active, who has paid, and how members participate throughout the season.
Can biking clubs import an existing rider list?
Yes. Biking clubs can import existing rider records into Join It instead of re-entering members manually.
A rider list might start in a spreadsheet, a registration platform, or a previous membership system. Before importing, your club can decide which details to keep, such as rider name, email, membership type, emergency contact, skill level, renewal date, and volunteer interest. Once imported, records can be organized in Join It for renewals, communication, events, and participation tracking.
Can biking clubs manage casual, competitive, and family memberships?
Yes. Join It lets biking clubs create membership types for casual riders, competitive members, families, juniors, volunteers, or supporters.
Biking clubs often serve riders with different levels of involvement. A casual member may only join social rides, while a competitive rider may need extra eligibility information, and a family membership may include multiple riders. Join It lets each membership type have its own pricing, renewal schedule, signup questions, and status tracking, so one membership structure does not have to fit every rider.
What rider information can biking clubs collect?
Biking clubs can collect custom rider details such as experience level, emergency contact, preferred discipline, bike type, volunteer interest, or ride group.
Custom fields help biking clubs understand the community they are organizing. You might track road, mountain, gravel, or commuter interests; ride pace; emergency contacts; club roles; or safety acknowledgments. This information stays on the member record, helping ride leaders and admins communicate more accurately and organize activities around the needs of their riders.
Can biking clubs manage rides, events, and attendance?
Yes. Join It can help biking clubs manage registrations, member discounts, attendance, and participation history for rides, races, training sessions, and social events.
Many biking clubs run recurring rides as well as larger annual events. Join It can connect event participation back to member records, helping your team understand who is showing up and which activities are working. If you use Eventbrite, active members can receive event discounts or access, while attendance and check-in data can help show engagement beyond dues alone. Check-in tools are part of the Total plan and above.
Can several biking club volunteers manage the account?
Yes. Biking clubs can invite multiple administrators so membership work can be shared across committee members, ride coordinators, or volunteers.
Volunteer-run clubs often depend on a small group of people to keep things moving. Instead of one person holding the only spreadsheet, Join It can give authorized admins access to member records, payments, renewals, and communication tools. This makes leadership transitions easier and helps the club keep operating smoothly when committee roles change.
Ready to Get Every Rider on One List?
Start a free trial, import your rider list and see how the committee finds it. No credit card, no setup fee, and real people on support if you get stuck.
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