Student Club Membership Software
Join It keeps your club's members, dues and events in one account the club owns, not in the outgoing treasurer's Google Drive. Members join and pay online, get a digital card for meetings and events, and next year's officers log in and carry on.
- One member list every officer and adviser can see
- Dues collected online, with cash and Venmo logged by hand
- Memberships that expire at the end of the semester or year
Trusted by Student Organizations worldwide
Three Problems That Drain Every Officer Team
Every Handover Starts From Zero
The member list, the dues records and the logins live with whoever graduated, and the new board rebuilds it from group chats. Join It holds all of it in one account the club owns, so incoming officers are added, outgoing ones removed, and nothing is lost.
Collecting Dues Means Chasing Venmo Requests
Cash at meetings, Venmo requests and a spreadsheet of who paid take up time officers do not have. Join It sends the reminders, takes payment online and marks the record paid, and lets you log a cash payment when one turns up.
Nobody Knows Who Is Actually a Member
The group chat has 300 people, the mailing list has 200, and the treasurer thinks 60 paid. Join It gives you one list that says who joined, who paid and whose membership expired at the end of last semester.
One Platform, Purpose-Built for Student Organizations
Join It replaces your scattered tools with a single platform your whole officer team can use, without a training manual.
Member Records
Every member, year, major, contact detail and payment history in one searchable database the officers share.
Dues and Payments
Collect semester or annual dues online, or record cash by hand. See who has paid and who is overdue at a glance.
Automations
Renewal reminders, overdue notices and failed-payment alerts go out for you, on the schedule you set.
Member Portal
Members update their own details, pay dues and download their card without messaging an officer.
Communications
Send announcements and newsletters to your whole community or to specific groups, straight from your member list.
Semester Expiry
Set memberships to expire on a fixed date at the end of the semester or academic year, so the list resets on your calendar.
Every Member Record in One Searchable Place
Stop rebuilding the member list from a group chat every fall. Join It gives your officer team one searchable member database, with every record, year, note and payment in one place that the president, treasurer and adviser can all reach.
- Import your existing member list from a spreadsheet
- Custom fields for year, major and dietary needs for events
- Full payment and communication history on every record
- Admin roles for officers and a read-only seat for the adviser
Collect Dues Without Chasing Anyone in the Group Chat
Set your dues once and let Join It do the collecting. Members get a payment link and a receipt, the record updates itself when they pay, and you see who is current without a spreadsheet. Cash collected at a meeting can still be recorded by hand.
- Online payments through Stripe, with automatic receipts
- Reminders before and after the due date, sent for you
- Semester and annual dues, each with its own price
- Cash and other payments recorded on the member record
Give Every Member a Card That Works at the Door
Every member gets a digital card in Apple or Google Wallet showing live membership status, so whoever is at the door of a meeting or event scans it with a phone and knows who is a paid member. Behind it sits a portal where members update their details.
- Apple Wallet and Google Wallet cards with a scannable QR code
- Card status updates when a member pays or the semester ends
- Member-only event pricing tied to live membership status
- Every scan logged as attendance on the member record
Student Organizations Already Running on Join It
The organizations below range from a national law students association to a campus TV station. They use Join It to keep one member list, collect dues online and hand next year's officers a system to log into. If yours looks like these, it will fit.
Student Association for STEM Advocacy
Michigan
,
US
Asian Pacific American Medical Student Association
California
,
US
National Native American Law Students Association
New Mexico
,
US
Canadian Student Leadership Association
Ontario
,
CA
RMITV
Victoria
,
AU
InterfaithU (Student/Alumni/Branch)
Alabama
,
US
Additionally, it's easier now to send one simple email to everyone, set up different membership types, and host announcements, which we couldn't do with JotForm. The ease of using Join It and how it helps put everything in one space for everybody to see and experience is great.
Up and Running in an Afternoon
Import Your Student List
Upload your existing spreadsheet using the import template, with names and emails as the minimum. Our support team helps you map the rest and load it, so nobody is retyping the list before the first meeting.
Set Up Dues and Expiry Once
Create your membership types and dues, set them to expire at the end of the semester or year, connect Stripe, and choose when reminders go out. From then on Join It collects, sends receipts and follows up.
Invite Members to Their Portal
Send one welcome email. Members can then see their status, pay their dues, add their card to Apple or Google Wallet and update their own details, without messaging an officer.
Plug in the tools you already use.
Join It sits alongside your email, accounting and event tools — so
member records, payments and registrations stay in sync without a single manual export.
Member data
Mailchimp
Constant Contact
Klaviyo
Payment data
Stripe
QuickBooks
Xero
Everything else
Eventbrite
Webhooks
API
Student Officers Ask Us
What is student club membership software?
Student club membership software helps student organizations manage members, dues, officers, events, renewals, communications, and member records.
Can student clubs collect membership dues online?
Yes. Student clubs can collect one-time or recurring membership dues online and keep payment history connected to each member record.
Can several student officers or advisers manage the account?
Yes. Student clubs can invite multiple officers or advisers as admins so membership work is not tied to one person.
Can student clubs offer members-only event access?
Yes. Student clubs can connect membership status to event access, discounts, or registration workflows where configured.
Can students receive digital club membership cards?
Yes. Student clubs on the Total plan and above can offer digital membership cards that students save to Apple Wallet or Google Wallet.
How do student club renewal reminders work?
Join It can send renewal reminders as student memberships approach expiration or become overdue.
Ready to Stop Rebuilding the List Every Fall?
Start a free trial, import your member list and set up your first membership. No credit card, no setup fee, and real people on support if you get stuck.
