Sports Club Management Software
Whether you run a baseball team, a rugby club, a swim club or a cycling club, the job is the same: know who has signed up, who has paid and who is still on the roster this season. Join It puts all of it on one list your whole committee can see.
- One current roster for players, parents and supporters
- Dues and registration fees collected online or logged by hand
- Digital member cards that update themselves each season
Trusted by Sports and Recreation Clubs worldwide
Three Problems That Drain Every Volunteer Committee
The Roster Resets Every Season
A new season means a new sign-up round, new parents, new emails, and a committee that may have changed since last year. Join It keeps every member on one roster that carries over, so renewal is a reminder, not a rebuild from scratch.
Chasing Dues Is Nobody's Idea of Volunteering
Dues arrive by card, check and cash at practice, and someone matches them to names by hand. Join It sends the reminders, takes the payment online and marks the record paid, and you can still log a check when one turns up at practice.
Payment Apps Do Not Capture Member Details
A payment link tells you money arrived, not who the player is, which age group they are in or whether a waiver was signed. Join It ties every payment to a member record with the fields you choose, so the roster and the money agree.
One Platform, Purpose-Built for Sports Clubs
Join It replaces your scattered tools with a single platform your whole committee can use, without a training manual.
Member Records
Every player, parent contact, age group, waiver and payment history in one searchable roster.
Dues and Registration Fees
Collect dues online or record checks and cash by hand. See who has paid and who is overdue at a glance.
Automations
Renewal reminders, overdue notices and failed-payment alerts go out for you, on the schedule you set.
Member Portal
Members and parents renew, update their own details and download their card without emailing the registrar.
Communications
Send announcements and newsletters to your whole community or to specific groups, straight from your member list.
Season-Based Memberships
Membership types for players, juniors, families and supporters, each with its own price and season renewal date.
Every Member Record in One Searchable Place
Stop hunting through last season's spreadsheet and a payment app to find out whether a player renewed. Join It gives your committee one searchable roster, with every record, waiver, note and payment in one place that any officer can reach.
- Import last season's roster from a spreadsheet
- Custom fields for age group, parent contact and waiver
- Full payment and communication history on every record
- Admin roles so coaches and treasurers see what they need
Collect Dues Without Matching Payments to Names
Set your dues once and let Join It do the collecting. Members get a payment link and a receipt, the record updates itself when they pay, and you see who is current and who is overdue without opening a spreadsheet. Checks and cash can still be recorded by hand.
- Online payments through Stripe, with automatic receipts
- Reminders before and after the renewal date, sent for you
- Family memberships with one payment and a card each
- Cash and check payments recorded on the member record
Give Everyone a Card That Proves They Are a Member
Every member gets a digital card in Apple or Google Wallet showing live membership status, so whoever is on the gate at a game or checking in at practice can scan it with any phone camera. Behind it sits a portal where members renew and update their details.
- Apple Wallet and Google Wallet cards with a scannable QR code
- Card status updates automatically when a member renews or lapses
- Printable cards for members without a smartphone
- Member portal for renewing and updating contact details
Up and Running in an Afternoon
Import Last Season's Roster
Upload your existing spreadsheet using the import template, with names and emails as the minimum. Our support team helps you map the rest and load it, so nobody is retyping the roster before the season starts.
Set Up Dues and Reminders Once
Create membership types for players, juniors, families and supporters, connect Stripe, and choose how many reminders go out before and after the renewal date. From then on Join It collects, sends receipts and follows up for you.
Invite Members to Their Portal
Send one welcome email. Members and parents can then see their status, pay their dues, add their card to Apple or Google Wallet and update their own details, without emailing the registrar.
Plug in the tools you already use.
Join It sits alongside your email, accounting and event tools — so
member records, payments and registrations stay in sync without a single manual export.
Member data
Mailchimp
Constant Contact
Klaviyo
Payment data
Stripe
QuickBooks
Xero
Everything else
Eventbrite
Webhooks
API
Club Committees Ask Us
What is sports club membership software?
Sports club membership software helps clubs manage players, members, teams, dues, renewals, communications, events, and member records.
Sports clubs often need to manage different teams, age groups, coaches, volunteers, parents, and participants. Join It helps organize member records, payment history, renewal dates, custom fields, membership types, and communication groups in one system. This gives club admins a clearer view of who is active and which groups each member belongs to.
Can sports clubs manage different teams and memberships?
Yes. Sports clubs can create membership types for teams, age groups, families, juniors, coaches, volunteers, supporters, or seasonal participants.
A sports club rarely has one type of member. Players, parents, coaches, volunteers, and supporters may need different pricing, renewal schedules, signup questions, or eligibility rules. Join It lets clubs structure membership types around how the club actually operates, making rosters easier to manage.
Can sports clubs import an existing player list?
Yes. Sports clubs can import existing player and member records into Join It when moving from spreadsheets or another system.
Player data may include contact details, age group, team, parent contact, membership status, and renewal date. Importing that data gives the club a structured starting point and reduces manual entry. Once in Join It, records can be organized with custom fields, membership types, and filters.
Can sports clubs collect dues through Stripe?
Yes. Sports clubs can collect online dues and recurring membership payments through Stripe.
Sports club dues often come from many families and teams, making manual tracking difficult. Join It lets members pay online, records payment history on the member record, and supports renewal reminders or recurring billing where appropriate. Offline payments can also be recorded when money is collected outside online checkout.
Can sports club members receive digital cards?
Yes. Sports clubs on the Total plan and above can offer digital membership cards for identification, check-in, or proof of active membership.
Digital cards can help confirm active status at practices, events, facilities, or club activities. Cards can be saved to Apple Wallet or Google Wallet and include a scannable QR code. Digital membership cards and check-in tools are available on the Total plan and above.
Can several coaches or volunteers manage the sports club account?
Yes. Sports clubs can invite multiple admins so coaches, treasurers, registrars, or volunteers can share membership work.
Sports clubs often rely on volunteers spread across teams and age groups. Join It lets authorized admins help manage records, payments, renewals, and communication workflows. This reduces bottlenecks and makes it easier to hand over duties between seasons.
Ready to Start the Season With a Clean Roster?
Start a free trial, import last season's roster and see how the rest of the committee finds it. No credit card, no setup fee, and real people on support if you get stuck.
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