Booster Club Membership Software
Join It keeps your booster club's members, dues, donations and volunteers in one account the club owns, not in this year's treasurer's Google Sheet. Parents join and pay online, get a card for the gate, and next season's board logs in and carries on.
- One list of members, volunteers and supporters
- Dues and donations collected online, cash logged by hand
- Emails to the whole club from one place, not a reply-all thread
Trusted by Athletic and Activity Booster Clubs worldwide
Three Problems That Drain Every Volunteer Board
The Board Turns Over and the Spreadsheet Goes With It
Officers serve while their kid is on the team, then graduate out, and the member list leaves with them. Join It holds members, dues and donations in one account the club owns, so the next board picks up where the last one stopped.
A Reply-All Thread Is Not a Membership System
Two hundred parents on one email chain, dues chased by hand and no way to know who has paid. Join It gives you one list, sends the reminders, takes payment online and marks the record paid, so volunteers stop doing the menial part.
Nobody at the Gate Knows Who Bought a Pass
Season passes sold at the start of the year are impossible to check at the game. Join It gives every member a digital card with live status, so whoever is on the gate scans it and knows, and each scan is logged.
One Platform, Purpose-Built for Booster Clubs
Join It replaces your scattered tools with a single platform your whole board can use, without a training manual.
Member Records
Every member, contact detail, membership type and payment history in one searchable database.
Dues and Donations
Collect membership dues and one-off donations online, or record cash and checks by hand. See who has paid at a glance.
Automations
Renewal reminders, overdue notices and failed-payment alerts go out for you, on the schedule you set.
Member Portal
Members update their own details, pay and download their card without emailing the treasurer.
Communications
Send announcements and newsletters to your whole community or to specific groups, straight from your member list.
Season Passes and Check-In
Sell membership tiers as season passes, scan the card at the gate, and set a check-in allowance per tier.
Every Member Record in One Searchable Place
Stop keeping members in one sheet, volunteers in another and donors in the treasurer's head. Join It gives your board one searchable member database, with every record, note, payment and donation in one place that any officer can reach.
- Import your existing member list from a spreadsheet
- Custom fields for student name, team and volunteer interest
- Full payment and donation history on every record
- Admin logins for each officer, removed when they roll off
Collect Dues and Donations Without Chasing Anyone
Set your membership tiers once and let Join It do the collecting. Parents get a payment link and a receipt, the record updates itself when they pay, and you see who is current without a spreadsheet. Cash at the concession stand can still be recorded by hand.
- Online payments through Stripe, with automatic receipts
- Reminders before and after the renewal date, sent for you
- Optional donation added at checkout on top of dues
- Payments synced to QuickBooks Online for the treasurer
Give Every Member a Pass the Gate Can Check
Every member gets a digital card in Apple or Google Wallet showing their tier and live status, so a volunteer on the gate scans it with any phone and knows whether it is valid. Behind it sits a portal where members update their own details and renew.
- Apple Wallet and Google Wallet cards with a scannable QR code
- Card status updates when a member renews or the season ends
- Check-in allowance per tier, so a two-ticket pass admits two
- Printable cards for grandparents without a smartphone
Up and Running in an Afternoon
Import Your Member List
Upload your existing spreadsheet using the import template, with names and emails as the minimum. Our support team helps you map the rest and load it, so nobody is retyping the member list by hand.
Set Up Tiers and Reminders Once
Create your membership tiers and season passes, connect Stripe and QuickBooks, and choose how many reminders go out before and after the renewal date. From then on Join It collects, sends receipts and follows up.
Invite Members to Their Portal
Send one welcome email. Members can then see their status, pay, add their card to Apple or Google Wallet and update their own details, without emailing the treasurer.
Plug in the tools you already use.
Join It sits alongside your email, accounting and event tools â so
member records, payments and registrations stay in sync without a single manual export.
Member data
Mailchimp
Constant Contact
Klaviyo
Payment data
Stripe
QuickBooks
Xero
Everything else
Eventbrite
Webhooks
API
Booster Boards Ask Us
What is booster club membership software?
Booster club membership software helps booster organizations manage parents, supporters, dues, donations, fundraisers, events, volunteers, and records in one place.
Booster clubs often run on volunteer time and need a practical way to organize people and money around a team, school, or activity. Join It helps keep supporter records, payments, donations, renewal dates, event participation, and volunteer notes connected. This gives each yearâs committee a cleaner starting point and reduces the risk that important records disappear when volunteers rotate off the board.
Can booster clubs manage parents, supporters, and volunteers together?
Yes. Join It can help booster clubs organize paying members, donors, volunteers, parents, sponsors, and occasional supporters in one searchable database.
Not everyone involved in a booster club contributes in the same way. Some families pay dues, some volunteer at events, some sponsor the team, and others donate occasionally. Join It lets you organize those relationships using membership types, custom fields, notes, payment history, and activity records. This helps the club understand who is involved and how to follow up with each group.
Can booster clubs collect dues and donations online?
Yes. Booster clubs can collect membership dues and donations online while keeping payment activity connected to each supporter record.
Online payments make booster club administration easier because fewer payments need to be collected at games, rehearsals, fundraisers, or meetings. Join It can collect dues, donations, and recurring membership payments through online forms, while donors can receive confirmation emails with receipts. This helps the treasurer and committee see membership revenue and support activity in one place.
How are offline booster club payments recorded?
Admins can record offline payments such as cash, check, bank transfer, or fundraiser payments so member records stay accurate.
Booster clubs often collect money in mixed ways, especially during games, performances, auctions, and parent meetings. When a payment happens outside online checkout, an admin can record it against the correct supporter or membership record in Join It. This helps the club keep a complete payment history even when some money comes through envelopes, checks, or other offline methods.
Can booster club payments sync with QuickBooks?
Yes. Join It can sync recorded membership payments into QuickBooks Online, helping the booster club keep accounting records aligned with membership revenue.
Treasurers often need clean records for board reporting, school oversight, or annual handoff. The QuickBooks integration can create structured accounting records from payments recorded in Join It, reducing the need to recreate every transaction by hand. This helps the booster club separate membership administration from accounting while still keeping the two systems aligned.
Can multiple booster club volunteers manage Join It?
Yes. Booster clubs can invite multiple administrators so presidents, treasurers, membership chairs, or volunteer coordinators can share the workload.
Volunteer turnover is common in booster clubs, and one person should not be the only keeper of the records. Join It gives authorized admins access to the membership database and related workflows, so the club can spread tasks across committee roles. This makes handovers easier and helps future volunteers understand what has already been collected, renewed, or communicated.
Ready to Hand Next Season's Board a Working System?
Start a free trial, import your member list and set up your first membership type. No credit card, no setup fee, and real people on support if you get stuck.
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