Coworking Space Membership Software
Join It runs the membership side of a coworking space or makerspace: who has joined, which plan they are on, whether this month's payment went through and whether they showed up. Members pay online and carry a digital card.
- Monthly or annual plans that bill themselves through Stripe
- One member list showing active, overdue and lapsed
- QR check-in at reception from a card on the member's phone
Trusted by Coworking Spaces and Makerspaces worldwide
Three Problems That Drain Every Small Operator
The Big Platforms Are Built for Hot Desks, Not Communities
Booking engines assume you rent desks by the hour and lock you into features you will never use. If your space runs on a monthly membership and an approved community, Join It handles the members and leaves the rest alone.
Failed Payments Are Found Weeks Late
A card expires, the member keeps coming in, and nobody notices until the books are done. Join It charges each member on their renewal date, emails you and the member when a card fails, and keeps the record marked overdue until it is settled.
Nobody Knows Who Actually Uses the Space
A paper sign-in sheet or a tablet nobody touches tells you nothing about which members show up and which have quietly stopped. Join It logs every check-in against the member, so you can see who is here, who is not, and who is about to lapse.
One Platform, Purpose-Built for Coworking Memberships
Join It replaces your scattered tools with a single platform your whole front desk can use, without a training manual.
Member Records
Every member, company, plan, access needs and payment history in one searchable database.
Recurring Billing
Charge monthly, annual or fixed-term memberships automatically through Stripe. See who has paid and who is overdue.
Automations
Renewal reminders, overdue notices and failed-payment alerts go out for you, on the schedule you set.
Member Portal
Members update their own card details, contact information and company without asking the front desk.
Communications
Send announcements and newsletters to your whole community or to specific groups, straight from your member list.
Check-In and Visit History
Members scan the QR code on their digital card at reception, and every visit is logged on their record.
Every Member Record in One Searchable Place
Stop cross-checking a sign-up form, a payment processor and a spreadsheet to find out whether someone is a current member. Join It gives your team one searchable member database, with every record, company, note and payment in one place.
- Import your existing member list from a spreadsheet
- Custom fields for company, team size and access needs
- Approval step for spaces that vet applications first
- Full payment and check-in history on every record
Bill Every Member Automatically, Every Month
Set up your plans once and Join It charges each member on their renewal date. They get a receipt, the record updates itself, and you see who is current and who is overdue without a spreadsheet. Members who pay another way can be recorded by hand.
- Monthly, annual and fixed-term plans, each with its own price
- Online payments through Stripe, with automatic receipts
- Failed payment emails to the member and to you
- Team memberships with one payment and a card for each person
Let Members Check Themselves In With Their Phone
Every member gets a digital card in Apple or Google Wallet showing live membership status, so whoever is on reception can scan it with any phone camera and see whether they are paid up. Behind it sits a portal where members update their own card and details.
- Apple Wallet and Google Wallet cards with a scannable QR code
- Card status updates automatically when a member pays or lapses
- Every scan logged as a check-in against the member record
- Member portal for updating payment card and contact details
Up and Running in an Afternoon
Import Your Member List
Upload your existing spreadsheet using the import template, with names and emails as the minimum. Our support team helps you map the rest and load it, so nobody is retyping the member list by hand.
Set Up Plans and Billing Once
Create your membership plans and prices, connect Stripe, and choose when reminders and receipts go out. From then on Join It charges each member on their renewal date and follows up when a card fails.
Invite Members to Their Portal
Send one welcome email. Members can then see their plan, update their card details, add their digital card to Apple or Google Wallet and check in at reception, without asking anyone at the desk.
Plug in the tools you already use.
Join It sits alongside your email, accounting and event tools — so
member records, payments and registrations stay in sync without a single manual export.
Member data
Mailchimp
Constant Contact
Klaviyo
Payment data
Stripe
QuickBooks
Xero
Everything else
Eventbrite
Webhooks
API
Coworking Operators Ask Us
What is membership software for coworking spaces?
Membership software for coworking spaces helps manage workspace members, plans, payments, renewals, visits, access, and member records.
Coworking spaces often offer different plans for individuals, companies, part-time users, full-time members, and community supporters. Join It helps keep those membership records, payment status, renewal dates, custom fields, and visit activity organized in one system. This supports the administrative side of coworking memberships without forcing your website, billing, and member records into separate tools.
Can coworking spaces offer recurring memberships?
Yes. Coworking spaces can use Join It to offer recurring monthly, annual, or fixed-term memberships paid online through Stripe.
Recurring memberships are common in coworking because members may pay monthly for access, desks, community benefits, or workspace perks. Join It helps collect payments, track active and expired status, and send renewal or failed-payment communications. Admins can also monitor payment history and see which members are current without manual spreadsheet checks.
Can coworking spaces track member visits?
Yes. Coworking spaces on the Total plan and above can use check-in tools to record visits, attendance, or usage activity.
Visit history helps a coworking space understand how members actually use the space. Staff can check members in, or members can be verified through digital cards where enabled. Each check-in is connected to the member record, creating a clearer picture of participation and activity over time. Check-in tools are available on the Total plan and above.
Can coworking members receive digital access-style membership cards?
Yes. Coworking members on the Total plan and above can receive digital membership cards saved to Apple Wallet or Google Wallet.
Digital membership cards give members a convenient way to show active status at reception, events, or community spaces. Cards can include member details and a scannable QR code for verification or check-in. Digital membership cards are available on the Total plan and above, helping coworking teams move away from paper lists or manual status checks.
Can coworking spaces collect company or access information during signup?
Yes. Coworking spaces can collect custom signup information such as company name, access needs, billing contact, desk preference, or member type.
Coworking memberships often require operational details that basic forms do not capture. Custom fields can collect information about company affiliation, preferred plan, team size, access requirements, invoice contacts, community interests, or equipment needs. Keeping those details on the member record helps staff serve members more consistently and reduces follow-up after signup.
Can coworking members update billing and profile details themselves?
Yes. Members can use the Member Portal to update contact information, profile details, and payment cards where self-service editing is enabled.
Coworking members may change companies, billing cards, email addresses, or plans over time. Allowing members to update their own details helps prevent failed payments and outdated contact records. This reduces routine admin requests and gives the coworking team cleaner membership data without constant manual edits.
Ready to Take Membership Billing Off Your Desk?
Start a free trial, import your member list and set up your first plan. No credit card, no setup fee, and real people on support if you get stuck.
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