Church Membership Database
Join It keeps your members, households, dues and attendance in one place that belongs to the church, not to whoever kept the list last. Members update their own details, pay online or by check, and carry a digital card that shows their standing.
- One member roll your staff and lay leaders can search
- Dues and assessments collected online or recorded by hand
- Digital member and credential cards in Apple or Google Wallet
Trusted by Churches, Councils and Ministries worldwide
Three Problems That Drain Every Church Office
The Roll Lives With Whoever Kept It Last
When a clerk, treasurer or volunteer steps down, the member list, the dues records and the passwords go with them. Join It holds all of it in one account the church owns, so the next person picks up exactly where the last one stopped.
Chasing Dues Is Nobody's Ministry
Dues and assessments arrive by check, cash and card, and someone works out by hand who has paid at which tier. Join It sends the reminders, takes the payment online and marks the record paid, and you can still log a check by hand.
Paper Cards and Paper Lists Go Out of Date
A printed member card or a printed list is only as current as the day it was made, and mailing new cards costs money every year. Join It gives every member a digital card that shows live standing, updated the moment their record changes.
One Platform, Purpose-Built for Church Membership
Join It replaces your scattered tools with a single platform your staff and volunteers can use, without a training manual.
Member Records
Every member, household, role, contact detail and payment history in one searchable database.
Dues and Payments
Collect dues, donations and assessments online or record checks by hand. See who has paid and who is overdue at a glance.
Automations
Renewal reminders, overdue notices and failed-payment alerts go out for you, on the schedule you set.
Member Portal
Members update their own contact details, pay dues and download their card without calling the church office.
Communications
Send announcements and newsletters to your whole community or to specific groups, straight from your member list.
Member Check-In
Check people in by scanning their card or searching their name, and see attendance for services, classes and events on each record.
Every Member Record in One Searchable Place
Stop hunting through a paper roll and spreadsheets to find a member's household or payment history. Join It gives your office one searchable member database, with every record, note and payment in one place that staff and lay leaders can reach.
- Import your existing member roll from a spreadsheet
- Custom fields for household, office held and ministry involvement
- Full payment and communication history on every record
- Separate admin levels so volunteers see only what they need
Collect Dues and Assessments Without Chasing Anyone
Set your dues once and let Join It do the collecting. Members get a payment link and a receipt, the record updates itself when they pay, and you see who is current at each tier without opening a ledger. Checks and cash can still be recorded by hand.
- Online payments through Stripe, with automatic receipts
- Reminders before and after the due date, sent for you
- Membership tiers by office or role, each with its own dues
- Cash and check payments recorded on the member record
Give Every Member a Card That Shows Their Standing
Every member gets a digital card in Apple or Google Wallet showing live membership status, and you can issue a separate credential card to ministers or officers by membership type. Behind it sits a portal where members update their own details and pay dues.
- Apple Wallet and Google Wallet cards with a scannable QR code
- Card status updates automatically when a member renews or lapses
- Separate card designs for members, ministers and officers
- Printable cards for members without a smartphone
Up and Running in an Afternoon
Import Your Member Roll
Upload your existing spreadsheet using the import template, with names and emails as the minimum. Our support team helps you map the rest and load it, so nobody is retyping the roll by hand.
Set Up Dues and Reminders Once
Create a membership type for each tier or office, connect Stripe, and choose how many reminders go out before and after the due date. From then on Join It collects, sends receipts and follows up for you.
Invite Members to Their Portal
Send one welcome email. Members can then see their status, pay dues, add their card to Apple or Google Wallet and update their own details, without calling the church office.
Plug in the tools you already use.
Join It sits alongside your email, accounting and event tools — so
member records, payments and registrations stay in sync without a single manual export.
Member data
Mailchimp
Constant Contact
Klaviyo
Payment data
Stripe
QuickBooks
Xero
Everything else
Eventbrite
Webhooks
API
Church Administrators Ask Us
What is a church membership database?
A church membership database helps churches organize member records, households, contact details, payments, attendance, events, directories, and communications.
Church communities often include members, families, volunteers, donors, ministry groups, and event participants. Join It can help keep those records in one place, making it easier to track contact information, membership status, activity, payments, and communication preferences. This gives church staff or volunteers a more reliable view of the congregation without relying on scattered spreadsheets or paper lists.
Can churches manage member and household records in one system?
Yes. Churches can use Join It to organize individual members, families, households, volunteers, and supporters in a searchable membership database.
A church member record may need more than a name and email address. You might track household relationships, ministry involvement, volunteer interests, giving-related information, event participation, or custom notes. Join It’s membership types and custom fields can help structure those details so staff and volunteers can find what they need quickly.
Can church members update their own contact details?
Yes. Church members can use the Member Portal to update contact details and profile information where self-service editing is enabled.
Church records can become outdated as families move, phone numbers change, or email addresses are replaced. Giving members a secure place to update their details helps reduce administrative cleanup and improves communication accuracy. Admins can also disable member editing if the church prefers staff-controlled updates.
Can churches track attendance for services, classes, or events?
Yes. Churches on the Total plan and above can use member check-in to record attendance for services, classes, volunteer activities, or community events.
Attendance records can help churches understand participation in ministries, classes, groups, or special events. Staff or volunteers can check people in by searching member records or scanning digital membership cards where enabled. Member check-in and digital membership cards are available on the Total plan and above.
Can a church create a member directory?
Yes. Churches on the Total plan and above can create a member directory and choose which member details are visible.
A directory can help members connect with one another and support a stronger sense of community. Admins can decide which fields appear and whether the directory is public or restricted to active members. Member Directory is available on the Total plan and above, giving churches control over both connection and privacy.
Does Join It offer nonprofit pricing for churches?
Eligible nonprofit churches can receive Join It’s nonprofit discount, which can be combined with annual billing savings.
Many churches and faith-based organizations need affordable tools that still reduce administrative work. Join It offers transparent pricing, no setup fees, a free trial, and a nonprofit discount for eligible organizations. This makes it easier to move membership records, renewals, event attendance, and communication workflows online without taking on a large software commitment.
Ready to Put Your Member Roll in Order?
Start a free trial, import your member roll and see how the office finds it. No credit card, no setup fee, and real people on support if you get stuck.
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