Gym Management Software
Join It takes the monthly billing off your desk and puts every member on one list that says who is paid up and who is not. Members join and pay online, their cards renew themselves, and whoever is at the door can check anyone in with a scan.
- Monthly or annual billing that charges itself
- One member list showing active, overdue and lapsed
- QR check-in from a digital card, with no app to download
Trusted by Independent Gyms worldwide
Three Problems That Drain Every Gym Owner
Nobody Is Sitting at the Front Desk
Many independent gyms run without a receptionist, and the owner has a day job or is coaching on the floor. Join It lets members join, pay and check themselves in, so the business keeps running when you are not standing at the door.
Typing Card Numbers Into a Terminal Every Month
Handwritten sign-ups and a card terminal mean someone re-keys every payment, every month. Join It bills each member automatically on their renewal date, sends the receipt, and tells you and the member when a card fails.
Half Your Members Never Scan In
When check-in only works for some members, you never know who was in the building or whether they are still paying. Join It gives everyone a digital card with a QR code that any phone can scan, and logs each visit against the member.
One Platform, Purpose-Built for Independent Gyms
Join It replaces your scattered tools with a single platform your whole team can use, without a training manual.
Member Records
Every member, emergency contact, waiver and payment history in one searchable database.
Recurring Billing
Charge monthly or annual memberships automatically through Stripe. See who has paid and who is overdue at a glance.
Automations
Renewal reminders, overdue notices and failed-payment alerts go out for you, on the schedule you set.
Member Portal
Members update their own card details, contact information and plan without asking the front desk.
Communications
Send announcements and newsletters to your whole gym membership or to specific groups, straight from your member list.
QR Check-In
Members scan the QR code on their digital card at the door or the desk, and every visit is logged against their record.
Every Member Record in One Searchable Place
Stop flipping through paper applications to find a member's plan or last payment. Join It gives you one searchable member database, with every record, waiver, note and payment in one place that anyone on your team can reach, from the desk or from your phone.
- Import your existing member list from a spreadsheet
- Custom fields for emergency contacts, waivers and key tag numbers
- Full payment and check-in history on every record
- Admin roles so the front desk sees only what it needs
Bill Every Member Automatically, Every Month
Set up your membership plans once and Join It charges each member on their renewal date. They get a receipt, the record updates itself, and you see who is current and who is overdue without touching a card terminal. Cash payments can still be recorded by hand.
- Monthly, annual and family plans, each with its own price
- Online payments through Stripe, with automatic receipts
- Failed payment emails to the member and to you
- Existing Stripe subscriptions moved over without restarting them
Let Members Check Themselves In With Their Phone
Every member gets a digital card in Apple or Google Wallet showing live membership status, so whoever is at the door can scan it with any phone camera and see whether they are paid up. Behind it sits a portal where members pay and update their own details.
- Apple Wallet and Google Wallet cards with a scannable QR code
- Card status updates automatically when a member pays or lapses
- Every scan logged as a check-in against the member record
- Printable cards for members without a smartphone
Independent Gyms Already Running on Join It
The gyms below are independent operators: boxing gyms, community gyms and small-town fitness centers. They use Join It to bill members automatically, keep one current member list and check people in with a scan. If your gym looks like these, Join It will fit.
Hard Knox Fitness
Connecticut
,
US
JGH GYM
Dromore
,
GB
3JX Gym
Yucatan
,
MX
The Bunker Boxing Gym
Auckland
,
NZ
Hawarden Gym
Canterbury
,
NZ
Castlemaine Community Gym
Kerry
,
IE
As a new business boarding members and managing memberships could not have been easier than with Join It.
Up and Running in an Afternoon
Import Your Member List
Upload your existing spreadsheet using the import template, with names and emails as the minimum. Our support team helps you map the rest and load it, so nobody is typing 225 members in by hand.
Set Up Plans and Billing Once
Create your membership plans and prices, connect Stripe, and choose when reminders and receipts go out. From then on Join It charges each member on their renewal date and follows up when a card fails.
Invite Members to Their Portal
Send one welcome email. Members can then see their plan, update their card details, add their digital card to Apple or Google Wallet and check in at the door, without asking anyone at the desk.
Plug in the tools you already use.
Join It sits alongside your email, accounting and event tools — so
member records, payments and registrations stay in sync without a single manual export.
Member data
Mailchimp
Constant Contact
Klaviyo
Payment data
Stripe
QuickBooks
Xero
Everything else
Eventbrite
Webhooks
API
Gym Owners Ask Us Most
What is gym membership management software?
Gym membership management software helps gyms manage members, plans, dues, recurring payments, renewals, check-ins, and member records.
Can gyms create different membership plans?
Yes. Gyms can create membership types for monthly, annual, family, student, coach, staff, trial, or special-access plans.
Can gyms import existing Stripe subscriptions?
Yes. Gyms with existing Stripe subscriptions can move them into Join It so recurring billing can continue with less disruption.
Can gyms collect waivers or signed agreements during signup?
Yes. Gyms can collect waiver acceptance through custom fields, and organizations on the Extra plan can use the Signature custom field for signed PDFs.
What happens when a gym payment fails?
When a recurring payment fails, members can be notified to update billing details, and admins can monitor payment issues in the Join It dashboard.
Can gyms use digital membership cards and check-in?
Yes. Gyms on the Total plan and above can use digital membership cards and check-in tools to verify active members and record visits.
Ready to Take Billing Off Your Desk?
Start a free trial, import your member list and set up your first plan. No credit card, no setup fee, and real people on support if you get stuck.
