Botanical Garden Membership Software
Join It runs the membership side of a botanical garden or arboretum: household and individual levels, renewals that remind themselves, gift memberships, and a digital card the entrance can check in seconds.
- Household memberships with a card for each named member
- Renewals on a calendar year or the anniversary of joining
- Digital member cards the entrance scans with a phone
Trusted by Botanical Gardens and Public Gardens worldwide
Three Problems That Drain Every Membership Team
The Entrance Cannot Tell Who Is a Member
A printed card shows no expiry the gate can trust, and the member list lives in a spreadsheet nobody at admissions can see. Join It gives every member a digital card with live status, so the entrance scans it and knows at once.
Renewal Season Is Written by Hand
Several levels, several reminders each, and a spring renewal push drafted one email at a time. Join It sends renewal reminders before and after the date from one template, takes the payment and marks the record renewed.
Households Are Tracked as One Name
A family membership covers four people and the list holds one, so the second adult is turned away or waved through unchecked. Join It keeps every named member on the household record with their own card.
One Platform, Purpose-Built for Garden Membership
Join It replaces your scattered tools with a single platform your whole membership team can use, without a training manual.
Member Records
Every member, contact detail, membership type and payment history in one searchable database.
Dues and Renewals
Collect membership dues online, on a calendar year or an anniversary, or record checks by hand. See who is current.
Automations
Renewal reminders, overdue notices and failed-payment alerts go out for you, on the schedule you set.
Member Portal
Members update their own details, pay and download their card without calling the membership office.
Communications
Send announcements and newsletters to your whole community or to specific groups, straight from your member list.
Household and Gift Memberships
Family and household levels with a card for each named member, and gift memberships a patron can buy for someone else.
Every Member Record in One Searchable Place
Stop reconciling the membership spreadsheet with the payment processor to find out who is current. Join It gives your team one searchable member database, with every record, household, note and payment in one place that the office and the entrance can reach.
- Import your existing member list from a spreadsheet
- Household levels with each named member on the record
- Custom fields for interests, volunteer role and mailing preferences
- Full payment and visit history on every record
Collect Renewals Without Writing Every Reminder
Set each membership level once and let Join It do the collecting. Members get a payment link and a receipt, the record updates itself when they renew, and you see who is current at each level without a spreadsheet. Checks can still be recorded by hand.
- Online payments through Stripe, with automatic receipts
- Reminders before and after the renewal date, sent for you
- Fixed calendar-year expiry or renewal on the anniversary of joining
- Optional donation added at checkout on top of membership
Give the Entrance a Card It Can Trust
Every member gets a digital card in Apple or Google Wallet showing their level and live status, so the entrance scans it with any phone camera and sees whether it is current. Behind it sits a portal where members renew and update their details.
- Apple Wallet and Google Wallet cards with a scannable QR code
- Card status updates automatically when a member renews or lapses
- Each scan logged as a visit on the member's record
- Printable cards for members who prefer one in the mail
Botanical Gardens Already Running on Join It
The gardens below use Join It to keep one current member list, run renewals without hand-written reminders and give the entrance a card it can check. If your garden looks like these, it fits.
Amarillo Botanical Gardens
TX
,
US
Lakewold Gardens
WA
,
US
Overall, we are very satisfied with this product. We have tried several other alternatives that we had to use all sorts of workarounds to achieve our goals. Join It is a streamline membership management solution.
Pros: My favorite feature of Join It is that it focuses on managing memberships. Many of the other CRM solutions we discovered provide 25 features, but are lacking on member management.
Up and Running in an Afternoon
Import Your Member List
Upload your existing spreadsheet using the import template, with names and emails as the minimum. Our support team helps you map the rest and load it, so nobody is retyping the member list by hand.
Set Up Levels and Reminders Once
Create your membership levels and prices, choose calendar-year or anniversary renewal, connect Stripe, and set how many reminders go out before and after the date. From then on Join It collects and follows up.
Invite Members to Their Portal
Send one welcome email. Members can then see their status, pay, add their card to Apple or Google Wallet and update their own details, without calling the membership office.
Plug in the tools you already use.
Join It sits alongside your email, accounting and event tools — so
member records, payments and registrations stay in sync without a single manual export.
Member data
Mailchimp
Constant Contact
Klaviyo
Payment data
Stripe
QuickBooks
Xero
Everything else
Eventbrite
Webhooks
API
Garden Membership Teams Ask Us
What is membership software for botanical gardens?
Membership software for botanical gardens helps manage garden members, families, patrons, passes, donations, renewals, events, admission, and member records.
Can botanical gardens offer family or household memberships?
Yes. Botanical gardens can create family or household membership types that include multiple people under one membership.
Can botanical gardens sell gift memberships?
Yes. Botanical gardens can offer gift memberships for supporters who want to purchase membership for someone else.
How can botanical gardens use digital membership cards at admission?
Botanical gardens on the Total plan and above can offer digital membership cards that members save to Apple Wallet or Google Wallet and show at entry.
Can botanical gardens manage member events and discounts?
Yes. Join It can help botanical gardens manage member-only events, workshops, lectures, seasonal programs, and event discounts.
Can botanical garden memberships follow a fixed season or calendar year?
Yes. Botanical gardens can use fixed expiration dates when memberships need to follow a calendar year, season, or annual program cycle.
Ready to Give the Entrance a Card It Can Trust?
Start a free trial, import your member list and set up your first membership type. No credit card, no setup fee, and real people on support if you get stuck.
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