9 Best Country Club Management Software for 2025 (Features, Reviews, Pricing)

Managing a country club shouldn't feel like juggling flaming torches while riding a unicycle.

Yet for many club managers, that's exactly what it feels like. Between tracking member dues, managing tee time bookings, coordinating events, and keeping the restaurant POS in sync, the daily chaos can be overwhelming.

What if there was a better way?

That’s where modern country club management software steps in to save the day (and your sanity) 🎉

The global club management software market is projected to grow from $4.69 billion in 2023 to $8.92 billion by 2028, and there’s a good reason for it. Smart clubs are moving away from spreadsheets and outdated tools toward all-in-one platforms that handle everything from membership management to financial reporting.

In This Guide, You’ll Discover

• 2025 trends shaping country club management (mobile-first is no longer optional)
• Common challenges and what features actually matter
• 9 top software options with real user reviews and transparent pricing
• Expert insights from Reddit, LinkedIn, and industry forums
• A simple framework to choose the perfect fit for your club

Key Trends Shaping Country Club Management in 2025

The industry is going through a digital transformation you can’t ignore. Here’s what’s leading the change:

Mobile-First Member Experience

Your members carry smartphones everywhere, even on the golf course.

Modern club software offers branded mobile apps for everything from booking tee times to ordering a drink at the 19th hole.

Bottom line: Clubs with mobile-first experiences see higher member engagement and satisfaction.

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AI and Predictive Analytics

Artificial intelligence is no longer reserved for tech giants.

Top clubs are using AI to study member behavior, forecast busy periods, and even run chatbots for routine questions.

💡 One club manager on Reddit mentioned that AI-driven demand forecasting boosted their tee time revenue by 15%.

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Automation and Smart Facilities

Manual tasks are eating into staff productivity.

Today’s systems automate billing, track equipment, and simplify operations.
As one industry expert said, "If you're still doing payroll by hand in 2025, you're leaving money on the table."

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Data Security & Privacy

Digitization comes with responsibility.

Members trust you with sensitive payment details and personal data. The best platforms offer enterprise-grade encryption and strong compliance features.

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Sustainability & Green Tech

From digital membership cards to paperless billing, green initiatives reduce waste and save money.

Many clubs have reported noticeable cost reductions after going digital.

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Common Challenges & What to Look For

Before we jump into software recommendations, it’s worth asking: what are clubs really trying to fix?

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Integration with POS, Accounting, Booking

The problem: Running multiple systems that don’t sync with each other.

The solution: Choose a platform that connects seamlessly with QuickBooks, your POS, and your website.

💬 A CMAA forum user said that moving to an integrated setup saved their staff over 10 hours each week in data entry.

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Steep Learning Curves

Reality check: Some powerful systems can feel like they require a degree in computer science.

What to prioritize:

• Easy-to-use interfaces
  
• Quality training resources
  
• Responsive support teams
  

As one industry review pointed out, software fatigue is real, especially in clubs without a dedicated IT department.

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ROI Concerns & Pricing Models

The fear: Paying thousands each month for a system that doesn’t deliver.

The truth: The right platform should pay for itself by saving labor time and improving revenue capture. Many clubs recoup their investment within 6–12 months through reduced admin work and higher member retention.

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Vendor Support Quality

This is where things get serious.

On Reddit, some managers have shared horror stories about vendors with “absolute garbage” customer service, leaving them stranded during critical times.

Red flags to watch for:

• Slow responses during your trial period
  
  
• No 24/7 support for mission-critical systems
  
  
• Poor documentation or lack of training materials

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Quick Comparison Table

9 Best Country Club Management Software

1. Join It – Best for Membership Management & Engagement

Join It is like the Swiss Army knife of membership management. It delivers everything you need, without the complexity that makes your staff want to pull their hair out.

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Overview & Key Features

Join It focuses on what matters most - keeping your members engaged and making admin work simple.

The platform offers digital membership cards (compatible with Apple and Google Wallet), automated renewals, and a flexible CRM that’s actually pleasant to use.

What really sets Join It apart is its attention to user experience. The interface is clean, intuitive, and doesn’t require a tech degree to operate.

Standout features include:

• Automated renewals and payment reminders
• Digital membership cards for mobile wallets
• Customizable member database and CRM
• Eventbrite integration for seamless event management
• Group and family membership handling

Pricing

Join It keeps pricing transparent, which many competitors don’t.

• Starter Package: $29/month (annual: $26/month)
• Growth Package: $49/month (annual: $44/month)
• Total Package: $99/month (annual: $89/month)
• Extra Package: $249/month (annual: $224/month)

💡 Service fees range from 1.5% to 4% on transactions, with nonprofits getting 10% discounts.

Ratings‍

‍Recent Reviews

Review 1 (Feb 2024):
"Join It’s interface is straightforward, making it easy to add, delete, and check member details. Sending emails to members is quick and simple."
Cons: Email options are limited.
⭐ 5-star, Capterra

Review 2 (Oct 2023):
"Join It is intuitive and easy for the entire team to use. Features like Eventbrite integration, reporting tools, and membership profile management are standout. Customer service is prompt, friendly, and very accommodating."
Cons: Some areas could use more customization, though the team always finds solutions.
⭐ 5-star, Capterra

Ready to see if Join It is right for your club? Start your free 30-day trial here – no credit card required.

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2. ClubExpress 

ClubExpress takes a different approach, focusing on maximum flexibility with a per-member pricing model that can be especially appealing for clubs with fluctuating membership numbers.

Key Features

• Robust membership database with custom fields
• Website builder with drag-and-drop functionality
• Event calendar with registration and payment processing
• QuickBooks integration for seamless accounting
• Document library and e-commerce store
• Committee management tools for organized governance
  
  

Pricing Model

ClubExpress uses a per-member pricing structure, starting at $0.42/member/month (up to 200 members) with a $24 minimum, and scaling down to $0.30/member/month for larger clubs.

Ratings

Recent Reviews

Review 1 (Apr 2024):
"Super easy to use for all membership needs. Makes it simple to manage both the front and back end of the business from one platform."
Cons: None mentioned.
⭐ 5-star, Software Advice

Review 2 (Feb 2023):
"Support team responds within a few hours. The Control Panel offers a wide range of features, giving strong control over organizational data."
Cons: Bureaucracy makes some tasks cumbersome, and certain website features feel clumsy.
⭐ 4-star, Software Advice

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3. Lightspeed Golf 

If golf is your primary focus, Lightspeed Golf (formerly Chronogolf) delivers serious firepower. With integrated tee-sheet and POS functionality, it’s built to streamline every part of your golf operations. Pricing starts at $325/month.

POS + Tee-Time Integration

The standout feature is the seamless connection between tee times and retail or restaurant sales. When members book a tee time, staff can instantly add cart fees, range balls, or even dining reservations — no extra systems required.

Key capabilities include:

• Dynamic pricing for tee times
• QR-code ordering for contactless service
• Comprehensive reporting across all revenue streams
• Mobile ordering and payment processing

Ratings

Recent Reviews

Review 1 (Apr 2025):
"The software keeps improving each year, adding modules to make tasks easier. Long-term users highlight the exceptional Help Desk team for their expertise and accommodating service."
Cons: Manually marking all member rounds as “arrived” and processing a $0.00 payment each time is time-consuming. Automation would be helpful.
⭐ 5-star, Software Advice

Review 2 (Nov 2024):
"Intuitive platform with manageable training. Robust enough for deep functionality but still easy for all staff to navigate. Integration between tee sheet and retail is excellent, with hopes for similar success when adding restaurant integration."
Cons: Some adjustments can only be made by the company, requiring occasional support requests.
⭐ 5-star, Software Advice

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4. foreUP 

foreUP takes a modular approach, allowing clubs to pick and choose exactly what they need without paying for unused features. This flexibility makes it an excellent option for clubs with specific operational needs or those that want to scale over time.

Choose Only the Modules You Need

• Email/Text Marketing: $70/month
• Billing: $80/month
• Tee-Sheet: $120/month
• Food & Beverage: $120/month
• POS: $130/month

Ideal for Cost Control

Perfect for clubs that want to start small and add features as they grow, or for those that require only certain capabilities rather than an entire bundled suite.

Ratings

Recent Reviews

Review 1 (Feb 2024):
"Easy to use, even without utilizing all available features."
Cons: No issues encountered due to limited use of features.
⭐ 4-star, Software Advice

Review 2 (Feb 2024):
"Simplifies booking reservations and allows adding notes when needed."
Cons: Time stamping for reservations and notes could be improved for clarity.
⭐ 4-star, Software Advice

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5. TeeQuest

With an ease-of-use rating of 4.9/5, TeeQuest focuses on making golf operations as smooth as possible. Base packages start at $199/month, with optional add-ons like hardware, beverage-cart tablets, email marketing tools, and custom websites.

This complete golf-club management suite includes real-time tee-sheet integration with your website, seasonal templates, offline booking support, multicourse facility management, green-fee scheduling, leagues and tournaments, and an integrated POS with credit card processing and loyalty programs.

Advanced Booking & Loyalty Programs

• Real-time website integration for tee-sheet
• Prepaid tee-time capabilities
• Loyalty program management
• Tournament and league support
• Integrated POS with credit card processing

Ratings

Recent Reviews

Review 1 (Apr 2025):
"Service team quickly resolves any issues and is always ready to help. Employees enjoy using the system."
Cons: Occasional bugs, but usually resolved with a quick refresh.
⭐ 5-star, Software Advice

Review 2 (Dec 2024):
"Easy to use with the ability to run custom specials. Strong customer service."
Cons: Inability to remotely manage from an offsite computer and some inventory procedure limitations.
⭐ 5-star, Software Advice

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6. Club Caddie

Backed by Jonas Software, Club Caddie is a cloud-hosted golf management suite that’s especially strong for clubs with a heavy event and banquet schedule. Starting around $249/month, it offers excellent value, earning a 5.0/5 rating for value for money.

It combines award-winning tee-sheet management, POS systems for golf shops and restaurants, a mobile POS, booking engine, banquet/event management tools, a member portal, automated billing, and robust accounting features — all accessible from anywhere.

Strong Event and Banquet Features

• Award-winning tee-sheet management
• Comprehensive banquet and event booking
• Mobile POS for golf shop and restaurant
• Automated billing and discount management
• Member portal with mobile apps

Ratings

Recent Reviews

Review 1 (Nov 2024):
"Easy to use for assignments and loop tracking. The app is up-to-date, efficient, and doesn’t drain the phone battery."
Cons: No notifications once a loop is assigned; a better notification system would be helpful.
⭐ 5-star, Software Advice

Review 2 (Mar 2024):
"Ability to contact support at any time and receive timely assistance. User-friendly interface."
Cons: Staff adaptation can be slow after software updates.
⭐ 5-star, Software Advice

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7. Sportsman Web 

Sportsman Web is designed for parks, recreation centers, and golf courses, with a strong emphasis on activity registration and facility management.

This web-based recreation system supports activity registrations, facility reservations, and POS integration. It also allows administrators to create custom registration questions, waivers, and wait-lists, and provides web-based reporting along with seamless membership management. Features include support for multiple membership types, geofencing for residents vs non-residents, and recurring membership payments.

The Core Annual plan is priced at $930/year for 3 users and includes membership management, POS, golf functions, reporting, and payment processing. Additional users and modules are available at extra cost.

Comprehensive Recreation Management

• Activity registrations with custom questions
• Facility reservation system
• Membership management with geofencing
• Wait-list management
• Web-based reporting

Ratings

Recent Reviews

Review 1 (Jan 2023):
"User-friendly interface, intuitive features, and an excellent online registration system. Exceptional customer support and responsive development team."
Cons: Accessing concession items requires too many clicks, though this was improved after feedback.
⭐ 5-star, Software Advice

Review 2 (Dec 2022):
"Easy to use with great website options."
Cons: Website design tools need improvement, especially in previewing changes while editing.
⭐ 5-star, Software Advice

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8. Golfmanager 

Golfmanager is built for tech-savvy clubs that value modern integrations and multi-device flexibility.

This fully integrated, cloud-based platform combines an online tee-sheet, booking engine, golf POS, membership management, and even a golf academy module. Clubs can manage all operations from any device and sell green fees, buggies, food, activities, and vouchers online. Support is enhanced with WhatsApp groups for quick assistance.

Pricing starts at $149/month, with a free version and free trial available.

Multi-Device, Partner Integrations

• Cloud-based platform accessible from anywhere
• Strong API for custom integrations
• WhatsApp support groups for quick assistance
• Golf academy module included
• Comprehensive online booking engine

Ratings

‍‍Recent Reviews

Review 1 (Mar 2021):
"Great system adapted to customer needs, easy to manage, and integrates with numerous partners and PMS systems."
Cons: None mentioned.
⭐ 5-star, Software Advice

Review 2 (Oct 2020):
"API is easy to implement, and customer support resolves issues quickly."
Cons: Would like the ability to add more products directly to the greenfee, which is not yet possible through the API.
⭐ 5-star, Software Advice

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9. NBC Sports Next (GolfNow) 

NBC Sports Next offers unique value through its massive GolfNow marketplace and a revenue-sharing model that can help clubs reduce upfront costs.

As part of NBC Sports Next, GolfNow provides Golf365 and related packages that combine tee-time distribution via the GolfNow marketplace with a white-label booking engine, dynamic pricing management (Athena), payment processing, website/app development, business intelligence, and marketing tools. Clubs also benefit from dedicated account managers and online training resources.

Pricing is commission-based, with GolfNow typically taking about 20% of tee-time revenue instead of charging a monthly subscription.

Integration with GolfNow Marketplace

• Access to millions of golfers through GolfNow
• Dynamic pricing management with the Athena system
• White-label booking engine for brand consistency
• Business intelligence and marketing tools
• Dedicated account management for personalized support
  
  

Ratings

Recent Reviews

Review 1 (Jul 2023):
"Customers were able to book easily with minimal glitches."
Cons: Trading tee times ended up costing more than paying outright.
⭐ 4-star, Software Advice

Review 2 (Jul 2022):
"Easy to use and automated from booking to billing. Flexible customer service for cancellations or rescheduling."
Cons: Availability of all courses required searching for the company phone number outside of the app.
⭐ 5-star, Software Advice

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Insights from Real Users & Communities

Reddit Highlights

Discussions on Reddit reveal insights you won’t find in vendor brochures:

• Jonas: The Legacy Standard
  Multiple users acknowledge Jonas as comprehensive but dated.
  "Jonas covers the bases… but it is clunky… adequate to subpar in all areas, outstanding at none."
  It’s often called “the only competition” in the U.S. private club space, showing its dominance despite usability issues.
  
  
• Northstar Support Nightmares
  Experiences with Northstar’s support have been rough.
  "Northstar’s customer service was absolute garbage."
  Its heavy customization often means updates break existing functionality.
  
  
• Desire for Cheaper, Modern Options
  A recurring theme is frustration with the high cost of legacy systems:
  "It all costs a lot of money, wild no one has made a cheaper option."
  
  

LinkedIn Conversations

On LinkedIn, professional discussions tend to focus on strategic selection and ROI.

Executives share experiences like:

• Implementing online reservations to boost member engagement
• Automating billing to reduce overdue accounts

The emphasis is on vendor partnership value  choosing providers that understand country club operations and can offer reliable long-term support.

Forum Opinions

Specialty forums often echo that “Jonas is the gold standard for club management tools” but note it may be overkill for smaller clubs without extensive F&B operations.

The common advice: carefully assess your club’s needs. What works for a 1,000-member country club may not be suitable for a 150-member sailing club.

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Conclusion

The country club management software landscape in 2025 offers more choice than ever — from full enterprise solutions to focused, user-friendly platforms.

Join It - if you prioritize:

• Member engagement
• Ease of use
• Responsive customer support

With a 30-day free trial and transparent pricing, there are no surprises.

Golf-heavy operations should consider Lightspeed Golf or TeeQuest for specialized course management. Clubs needing maximum flexibility may prefer the modular approach of foreUP or ClubExpress.

💡 Remember: the best software is the one your staff will actually use effectively. Don’t get swayed by long feature lists -  focus on usability, integration capabilities, and support quality.

Your choice today will shape your club’s success for years. Take the time to evaluate options, involve your team, and select a vendor that acts as a true partner in your club’s growth.

Ready to transform your operations? Start your free Join It trial today and see why over 2,200+ organizations trust it for their membership management.

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Resources & Citations 

1. The Business Research Company. Rapid growth forecast for club management software market
2. Global Northstar. Upcoming trends of 2024
3. Coherent Market Insights. Club management software market
4. Upper Hand. 5 signs your country club needs a software upgrade
5. Reddit. Country club management software discussions
6. Reddit. Club essentials discussion
7. Golf Course Technology Reviews. Member management software buying guide
8. Proptia. Jonas club software overview
9. Freedman Maxick. Industry specific systems vs commercial ERP solutions
10. Sailing Anarchy Forums. Club management software discussion
11. Best Country Club Management Software. Ranking the best country club management software for 2025
12. SoftwareAdvice - Software details and reviews

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