Alumni Association Membership Software
Join It gives your association one place for members, class years, dues and events that belongs to the association, not to whoever runs it this year. Alumni join and renew online and keep their own details current as they move.
- One member list with class year, chapter and location
- Annual or lifetime dues collected online, reminders sent for you
- Digital member cards in Apple or Google Wallet
Trusted by Alumni Associations and Alumni Clubs worldwide
Three Problems That Drain Every Alumni Association
A Big Database and a Small Membership
The alumni database is often huge and the paying membership is small, and nothing connects the two. Join It gives you a join page, a renewal cycle and a card, so a graduate on a list can become a member who pays, renews and shows up.
Renewals Chased One Email at a Time
Annual dues lapse quietly, and someone writes the reminder emails and updates the spreadsheet by hand. Join It sends the reminders before and after the renewal date, takes the payment and marks the record paid, and you can still log a mailed check.
Alumni Move, and the Records Do Not Follow
Graduates change jobs, cities and email addresses, and every bounced message is a member you cannot reach. Join It gives every alum a portal to update their own details, so the list stays current without a volunteer chasing corrections.
One Platform, Purpose-Built for Alumni Associations
Join It replaces your scattered tools with a single platform your whole board can use, without a training manual.
Member Records
Every alum, class year, chapter, contact detail and payment history in one searchable database.
Dues and Payments
Collect annual or lifetime dues online, or record checks by hand. See who has paid and who is overdue at a glance.
Automations
Renewal reminders, overdue notices and failed-payment alerts go out for you, on the schedule you set.
Alumni Portal
Alumni update their own contact details, pay dues and download their card without emailing the office.
Communications
Send announcements and newsletters to your whole community or to specific groups, straight from your member list.
Class Years and Chapters
Custom fields and filters for class year, chapter, region and industry, so reunion invitations reach the right people.
Every Alumni Record in One Searchable Place
Stop reconciling the alumni office's spreadsheet with the treasurer's to find out who is a paid member. Join It gives your association one searchable member database, with every record, class year, note and payment in one place that any officer can reach.
- Import your existing alumni list from a spreadsheet
- Custom fields for class year, chapter, employer and location
- Full payment and communication history on every record
- Admin roles so chapter officers see only what they need
Collect Dues and Renewals Without Chasing Anyone
Set your dues once and let Join It do the collecting. Alumni get a payment link and a receipt, the record updates itself when they pay, and you see who is current and who has lapsed without a spreadsheet. Mailed checks can still be recorded by hand.
- Online payments through Stripe, with automatic receipts
- Reminders before and after the renewal date, sent for you
- Annual, lifetime and sustaining tiers, each with its own price
- Optional donation added at checkout on top of dues
Let Alumni Keep Their Own Records Current
Every alum gets a digital card in Apple or Google Wallet showing live membership status, so they can prove membership at a reunion or a game watch with any phone camera. Behind it sits a portal where they update their own email, address and employer.
- Apple Wallet and Google Wallet cards with a scannable QR code
- Card status updates automatically when a member renews or lapses
- Member portal for updating contact details and paying dues
- Printable cards for members who still want one in the mail
Up and Running in an Afternoon
Import Your Alumni List
Upload your existing spreadsheet using the import template, with names and emails as the minimum. Our support team helps you map the rest, including class year and chapter, so nobody is retyping the list.
Set Up Dues and Reminders Once
Create your membership tiers, connect Stripe, and choose how many reminders go out before and after the renewal date. From then on Join It collects, sends receipts and follows up for you.
Invite Alumni to Their Portal
Send one welcome email. Alumni can then see their status, pay their dues, add their card to Apple or Google Wallet and update their own details, without emailing the office.
Plug in the tools you already use.
Join It sits alongside your email, accounting and event tools — so
member records, payments and registrations stay in sync without a single manual export.
Member data
Mailchimp
Constant Contact
Klaviyo
Payment data
Stripe
QuickBooks
Xero
Everything else
Eventbrite
Webhooks
API
Alumni Leaders Ask Us
What is alumni association membership software?
Alumni association membership software helps alumni groups manage graduates, members, donors, events, renewals, and communications from one central system.
Alumni networks often depend on old spreadsheets, event lists, and scattered contact records that become outdated as graduates move, change jobs, or use new email addresses. Join It gives alumni associations a searchable database for member records, class years, chapters, membership status, renewals, and event participation. This helps alumni teams keep better records over time and create a more connected experience for graduates, volunteers, and staff.
Can alumni associations import an existing alumni database?
Yes. Alumni associations can import existing alumni records into Join It, making it easier to move from spreadsheets or another system without rebuilding everything manually.
A successful alumni import usually starts by reviewing the fields that matter most, such as name, email, class year, school, chapter, location, membership type, and renewal status. Once your data is prepared, those records can be imported into Join It and organized using membership types and custom fields. This lets your alumni association start from its existing history rather than starting a new database from scratch.
Can alumni update their own contact details?
Yes. Alumni can use the Member Portal to update their own contact information, helping your association keep records current with less manual follow-up.
Alumni data gets stale quickly because people move, change roles, switch email addresses, or relocate internationally. A self-service portal gives alumni a place to update details like email, address, employer, phone number, and profile information. This reduces the number of correction requests your team needs to process and helps make future reunions, campaigns, and newsletters more accurate.
Can alumni associations manage reunions, networking events, and attendance?
Yes. Join It can help alumni associations manage event registration, member discounts, attendee tracking, and participation history for reunions, networking events, and alumni gatherings.
Events are often where alumni engagement becomes visible. Join It can connect alumni records with event participation, helping your team understand who registered, who attended, and which groups are most engaged. If you use Eventbrite, member access or discounts can be tied to active membership. Attendance information can then help shape future outreach, reunion planning, and alumni engagement strategy.
Can an alumni association create a searchable member directory?
Yes. Alumni associations on the Total plan and above can create a searchable member directory and choose which alumni details appear.
A directory can help graduates reconnect with classmates, discover alumni in their region, or find people in similar industries. Admins can choose which fields appear and whether the directory is public or restricted to active members. Member Directory is available on the Total plan and above, so it is a strong option for alumni groups that want to make networking a real member benefit.
Can alumni associations segment members by class year, location, or interest?
Yes. Alumni associations can use membership types, custom fields, and filters to organize alumni by class year, region, chapter, industry, interest, or engagement level.
Alumni groups rarely communicate with everyone in the same way. You may want to invite one class year to a reunion, send regional updates to local graduates, or invite alumni in a certain field to a networking event. Join It helps keep those fields connected to the member record, and integrations with email tools can make targeted communication easier without rebuilding lists manually.
Ready to Turn Your Alumni List Into Members?
Start a free trial, import your alumni list and set up your first membership tier. No credit card, no setup fee, and real people on support if you get stuck.
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